Council meetings, agendas and minutes
Council Meetings commence at 9.30am and, with the exception of the Council Retreat, are held in the Chancelry (Bldg 10), 4th Floor, Mills Room.
2012 Council meeting dates
| Meeting date | Meeting type | Agenda item deadline | Agenda | Minutes |
|---|---|---|---|---|
| 17 February | Council Retreat | 1 February | PDF, 502KB | PDF, 19KB |
| 23 March | Council | 7 March | PDF, 1MB | PDF, 90KB |
| 25 May | Council | 9 May | ||
| 27 July | Council | 11 July | ||
| 28 September | Council | 12 September | ||
| 7 December | Council | 21 November |
Items for the Council agenda should reach the Governance Office by the agenda deadline specified above. Items and attachments should preferably be sent in electronic version. The Council agenda will include only those items that have been accepted at the Pre-Agenda Briefing. A template for agenda items may be obtained from the Governance Office.
Previous Council agendas and minutes
Non-confidential agendas and minutes for Council meetings held during the last two years are listed below. Records for Council meetings held prior to this can be obtained from the Governance Office.
| Meeting date | Agenda | Minutes |
|---|---|---|
| 2011 | ||
| 18 February | PDF, 772KB | PDF, 49KB |
| 25 March | PDF, 220KB | PDF, 47KB |
| 27 May | PDF, 4.9MB | PDF, 24KB |
| 22 July | PDF, 732KB | PDF, 40KB |
| 23 September | PDF, 5.2MB | PDF, 46KB |
| 2 December | PDF, 926KB | PDF, 42KB |
| 2010 | ||
| 19 February | PDF, 646KB | PDF, 28KB |
| 26 March | PDF, 476KB | PDF, 54KB |
| 4 June | PDF, 1.3MB | PDF, 40KB |
| 23 July | PDF, 1.9MB | PDF, 48KB |
| 24 September | PDF, 880KB | PDF, 34KB |
| 1 October (special meeting) | PDF, 16KB | |
| 3 December | PDF, 2.3MB | PDF, 38KB |
Council meetings
The Council usually meets about six times a year. The Chancellor presides at all meetings of the Council at which he or she is present.
At a meeting of the Council, a quorum is constituted by a majority of the persons holding office as members of the Council.
The order of business on the Council agenda paper is normally determined two weeks prior to the relevant meeting of Council. Items for the Council agenda should be sent to the Governance Office in electronic version. A template for agenda items can be obtained from the Governance Office.
The Act provides that the Chancellor or Pro-Chancellor (if he or she is a member of Council) may, in writing, request members to pass a resolution without a meeting. A copy of the request and the text of the proposed resolution must be sent to each member of the Council. The resolution is passed if a majority of the members eligible to vote each signs a document containing the text of the resolution and returns it to the Chancellor or Pro-Chancellor (if he or she is a member of Council). However, if the proposed resolution deals with whether a member of Council has breached his or her duties under Sections 18A to 18F of the Act as a member of the Council, at least a two-thirds majority of Council members eligible to vote on a resolution is required.
Observers at Council meetings
Meetings of the Council are open to staff, students and members of Convocation and members of the media as observers. However, because of limitations on space in the R.C. Mills Room, no more than 15 observers (other than members of the media) may be admitted to any meeting.
Observers are issued with a pass on a 'first come first served' basis. Passes may be booked in advance by contacting the Governance Office but those not collected by 9am on the day of the meeting will be available for re-allocation. Observers are asked to sign an attendance book.
Members of the media may obtain a pass through the Director, Communications and External Liaison Office.
Observers may not bring recording equipment or cameras into a meeting. Observers have no speaking right and may not communicate with members of Council during the meeting. The Chair may declare a particular item to be confidential and observers will be asked to leave until consideration of that item
has finished.
